Corporate Governance Scorecard

Standard	PHLPOST Compliance/Link (2019)	PHLPOST Compliance/Link (2020)	PHLPOST Compliance/Link (2021)
I. STAKEHOLDER RELATIONSHIP
1. a. Stipulates the existence and scope of its effort to address customer's welfare	Manual-of-Corporate-Governance-2014-1.pdf	Manual-of-Corporate-Governance-2014.pdf	Manual-on-Corporate-Governance.pdf
1. b. Elaborates its efforts to interact with the communities in which they operate	Manual-of-Corporate-Governance-2014-1.pdf	Manual-of-Corporate-Governance-2014.pdf	Manual-on-Corporate-Governance.pdf
1. c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development	Manual-of-Corporate-Governance-2014-1.pdf	Manual-of-Corporate-Governance-2014.pdf	Manual-on-Corporate-Governance.pdf
2. a. GOCC Activities: Customer health and safety		CY2020-Highlights-of-Accomplishment-1_2-1.pdf
2. b. GOCC Activities: Interaction with the communities		Manual-of-Corporate-Governance-2014_2-1.pdf	Manual-on-Corporate-Governance.pdf
2. c. GOCC Activities: Environmentally-friendly value chain		Manual-of-Corporate-Governance-2014_2-1.pdf	Manual-on-Corporate-Governance.pdf
3. Separate Corporate Social Responsibility (CSR) report/section or sustainability report/section	PHLPost-CY2019-Annual-Report.pdf	CY2020-Highlights-of-Accomplishment-1.pdf
4. Contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights			Post-Office-Customer-Care.pdf
5. Performance-enhancing mechanisms for employee participation
5. a. Mentions health, safety and welfare policy for its employees	PHLPost-CY2019-Annual-Report.pdf	Manual-of-Corporate-Governance-2014_2-1.pdf	Manual-on-Corporate-Governance.pdf
5. b. Publishes data relating to health, safety and welfare of its employees	PHLPost-CY2019-Annual-Report.pdf	CY2020-Highlights-of-Accomplishment-1.pdf
5. c. Provides training and development programmes for its employees	PHLPost-CY2019-Annual-Report.pdf	Manual-of-Corporate-Governance-2014_2-1.pdf	Manual-on-Corporate-Governance.pdf
5. d. Publishes training and development programmes for its employees	PHLPost-CY2019-Annual-Report.pdf	Trainings-Conducted-in-CY2020.pdf	Training-Programs-CY2021.pdf
6. a. Procedures for complaints by employees concerning illegal (including corruption) and unethical behavior			Whistle-Blowing-Policy.pdf
6. b. Procedures to protect an employee/person who reveals illegal/ unethical behavior from retaliation			Whistle-Blowing-Policy.pdf
II. DISCLOSURE & TRANSPARENCY
7. Does the website disclose the following:
7. a. Corporate objectives			Post-Office-Charter-Statement-Strategy-Map.pdf
7. b. Financial performance indicators			Post-Office-Charter-Statement-Strategy-Map.pdf
7. c. Non-financial performance indicators			Post-Office-Charter-Statement-Strategy-Map.pdf
7. d. Details of whistle-blowing policy			Whistle-Blowing-Policy.pdf
7. e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners			Corporate-Governance-Report-CY2021.pdf
7. f. Training and/or continuing education programme attended by each director/commissioner			Corporate-Governance-Report-CY2021.pdf
8. Annual Reports			CY2021-Annual-Report.pdf
9. Statement confirming the company's full compliance with the code of corporate governance
10. a. Audited Annual Financial Report/statement uploaded on the website within 60 days upon receipt from COA			Philippine-Postal-Corporation-Executive-Summary-2021.pdf
10. b. Annual Report released within 90 days from release of Audited Financial Report			CY2021-Annual-Report.pdf
10. c. Fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company			Manual-on-Corporate-Governance.pdf
III. BOARD RESPONSIBILITY
11. a. Board of Directors reviewed the vision and mission/ strategy in the last financial year			Corporate-Governance-Report-CY2021.pdf
11. b. Board of Directors monitor/oversee the implementation of the corporate strategy			Corporate-Governance-Report-CY2021.pdf
12. Achieve 90% in the Performance Enhancement Scorecard			CY2021-Annual-Monitoring-Report-of-Performance-Targets.pdf
13. a. Details of the Code of Ethics or Conduct			13.-PHLPost-Code-of-Conduct.pdf
13. b. Disclosure that all Directors, senior management and employees are required to comply with the code			13.-PHLPost-Code-of-Conduct.pdf
13. c. Disclosure how it implements and monitors compliance with the code of ethics or conduct			13.-PHLPost-Code-of-Conduct.pdf
14. Nomination Compensation/ Remuneration Committee			Corporate-Governance-Report-CY2021.pdf
15. Nomination Compensation/ Remuneration Committee met at least twice during the year			Corporate-Governance-Report-CY2021.pdf
16. Report of the Nomination Compensation/ Remuneration Committee publicly disclosed			Corporate-Governance-Report-CY2021.pdf
17. Audit Committee			Corporate-Governance-Report-CY2021.pdf
18. Report of the Audit Committee publicly disclosed			Corporate-Governance-Report-CY2021.pdf
19. At least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)			Corporate-Governance-Report-CY2021.pdf
20. Audit Committee met at least four times during the year			Corporate-Governance-Report-CY2021.pdf
21. Risk Management Committee			Corporate-Governance-Report-CY2021.pdf
22. Report on Risk Management Committee publicly disclosed			Corporate-Governance-Report-CY2021.pdf
23. At least one member of the Risk Management Committee have a background in finance and investments			Corporate-Governance-Report-CY2021.pdf
24. a. Board of Directors meetings scheduled at the beginning of the year (end of 1st Quarter)			Board-Resolution-No.-2020-95-Calendar-of-Meetings.pdf
24. b. Board of Directors meet at least monthly			Corporate-Governance-Report-CY2021.pdf
24. c. Board of Directors meet on at least 75% of their scheduled meetings			Corporate-Governance-Report-CY2021.pdf
24. d. Each of the Directors attended at least 90% of all the board meetings held during the year			Corporate-Governance-Report-CY2021.pdf
24. e. Board of Directors meet separately at least once during the year without the Postmaster General & CEO present			Notice-of-9th-Special-Board-Meeting_July-2021.pdf
25. a. Policy that stipulates board papers for Board of Directors meetings be provided to the Board at least three (3) working days in advance of the board meeting			25a.-BR-No.-2013-127A-Policy-for-Agenda-Items.pdf
25. b. Board Secretary trained in legal, accountancy or company secretarial practices			Corporate-Governance-Report-CY2021.pdf
26. a. A Separate Internal Audit function			Corporate-Governance-Report-CY2021.pdf
26. b. Appointment and removal of the Internal Auditor require the recommendation of the Audit Committee			26b.-BR-No.-2017-91-Internal-Audit-Charter.pdf
27. a. Disclosure on the internal control procedures/ risk management systems in place			Corporate-Governance-Report-CY2021.pdf
27. b. Annual Report disclosure that the Board of Directors have conducted a review of the company's material controls (including operational, financial and compliance controls) and Risk Management Systems			Corporate-Governance-Report-CY2021.pdf
28. Do different persons assume the roles of Chairman and CEO?			Corporate-Governance-Report-CY2021.pdf
29. a. Orientation Programs for new Directors			Corporate-Governance-Report-CY2021.pdf
29. b. Policy that encourages Directors to attend on-going or continuous professional education programs			Manual-on-Corporate-Governance.pdf
29. c. All Appointive Directors attend at least one (1) training for the calendar year			Corporate-Governance-Report-CY2021.pdf
30. a. Annual Performance Assessment conducted by the Board of Directors			Corporate-Governance-Report-CY2021.pdf
30. b. Disclosure on the process followed in conducting the Board Assessment			Board-Performance-Assessment-Form.pdf
30. c. Disclosure the criteria used in the Board Assessment			Board-Performance-Assessment-Form.pdf
31. Annual Performance Assessment conducted by the Board of Directors Committees			Board-Performance-Assessment-CY2021-Final.pdf
IV. BONUS
1. Global Reporting Index
2. Audited Annual Financial Report released within 30 days upon receipt from COA			10-PPC2021_Part1-FS.pdf
V. PENALTY
1. Members of the Board of Directors does not hold other positions in other GOCCs and PLCs			PHLPost-Corporate-Governance-Report-CY2021.pdf
2. Compliance with Good Governance Conditions			CY2020-PHLPOST-CGS-Assessment.pdf

I. STAKEHOLDER RELATIONSHIP

1. a. Stipulates the existence and scope of its effort to address customer's welfare

1. b. Elaborates its efforts to interact with the communities in which they operate

1. c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development

2. a. GOCC Activities: Customer health and safety

2. b. GOCC Activities: Interaction with the communities

2. c. GOCC Activities: Environmentally-friendly value chain

3. Separate Corporate Social Responsibility (CSR) report/section or sustainability report/section

4. Contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights

5. Performance-enhancing mechanisms for employee participation

5. a. Mentions health, safety and welfare policy for its employees

5. b. Publishes data relating to health, safety and welfare of its employees

5. c. Provides training and development programmes for its employees

5. d. Publishes training and development programmes for its employees

6. a. Procedures for complaints by employees concerning illegal (including corruption) and unethical behavior

6. b. Procedures to protect an employee/person who reveals illegal/ unethical behavior from retaliation

II. DISCLOSURE & TRANSPARENCY

7. Does the website disclose the following:

7. a. Corporate objectives

7. b. Financial performance indicators

7. c. Non-financial performance indicators

7. d. Details of whistle-blowing policy

7. e. Biographical details (at least age, qualifications, date of first appointment, relevant experience, and any other directorships of listed companies) of directors/commissioners

7. f. Training and/or continuing education programme attended by each director/commissioner

8. Annual Reports

9. Statement confirming the company's full compliance with the code of corporate governance

10. a. Audited Annual Financial Report/statement uploaded on the website within 60 days upon receipt from COA

10. b. Annual Report released within 90 days from release of Audited Financial Report

10. c. Fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company

III. BOARD RESPONSIBILITY